Switching POS systems: the checklist for a smooth transition

Switching a POS system sounds like a lot of effort – but it isn’t, if you go about it right. This checklist walks you through the key points.

1. Check your contract term

Many providers lock you in for 12 or 24 months. Check when you can cancel – and whether the switch pays off despite a remaining term (often it already does if you’re tied to a fixed flat rate on card payments). Tip: with the new system, look for monthly cancellability.

2. Sort out hardware

Do you need expensive special hardware, or does the system run on devices you already have? DiKAS is browser-based and runs on PC, tablet and smartphone – no iPad requirement, no special terminal needed. You simply keep your EC terminal, as long as it’s ZVT-compatible.

3. Migrate your data

Articles, article groups, customer data, vouchers: clarify in advance what can be migrated. DiKAS offers import functions and a legacy data migration path, so you don’t have to recreate everything.

4. Ensure tax & legal compliance

The new system must cover TSE, KassenSichV, GoBD and DSFinV-K (more on this in our compliance article). With DiKAS, all of that is covered.

5. Plan training & go-live

Schedule the switch for a quiet day. A good system is set up in a few hours. Use the trial phase to get staff familiar in advance.

6. Compare real costs

Don’t just compare the monthly fee, but the total cost: software fee + card fees + hardware + add-on modules. And check whether you can influence the card fee yourself or get a fixed rate imposed on you – this is exactly where the biggest difference lies over the years.

Ready?

With the right preparation, the switch is done in a day. Test DiKAS for free and see for yourself.